Event AV resource
A direct answer first, then the facts to collect and how to check it for your event.
You can start without a complete equipment list. The message is editable before you send it.
Direct answer
send the programme, floor plan, audience, access window, outputs and acceptance checks
Send the same controlled brief to every quoting party. Lead with outcomes and operating facts so different technical proposals still respond to the same job. Mark unknown items instead of allowing each party to use a different assumption.
Before sending, check that another person could identify what must work, when, where and who owns each dependency.
A useful first pack includes the agenda, annotated floor plan, speaker and performer list, final presentation format, access schedule, venue technical rules and required recording files.
Send your event facts
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Add the date, venue, guest count and programme for What should an organiser send an AV supplier?. You do not need to know the equipment names, and the message is editable before you send it.
Keep planning
Send the date, venue or area, guest count, programme and required outputs. You can start without a complete equipment list.
This guidance separates general advice from event-specific facts. Confirm venue conditions and your event details before finalising the requirement.
