Replace the venue facts
Confirm the actual room, floor plan, access, loading, power, rigging, internet, sound limits and setup window.
Worked planning examples
Start from a worked AV brief—then replace every assumption
See how weddings, conferences, dinners, launches, live bands and roadshows can be structured across different venue sizes and operating conditions.
No equipment list required. The message is editable before you send it.
Venue · Programme · ResponsibilitiesTests · Backups · RecoveryKuala Lumpur · Selangor · Putrajaya
01Worked planning examples02Use the structure, not the sample numbers. Replace the venue, programme, equipment, labour, responsibilities, tests and backups before requesting a quotation.03Build your event brief
How to use this library
Use the structure, not the sample numbers. Replace the venue, programme, equipment, labour, responsibilities, tests and backups before requesting a quotation.
Lock the programme
List speeches, panels, performances, videos, remote contributors, recordings and transitions in order, with a trigger and owner for each cue.
Align quotation boundaries
Separate equipment, transport, setup, testing, rehearsal, live operation, overtime, teardown, infrastructure, backups and deliverables.
Rehearse the recovery action
Run the highest-risk cue with the selected source, destination and operator, then rehearse the named backup before room handover.
Already know the date, venue, approximate audience and programme? You can start the discussion without preparing an equipment list.
WhatsApp usChoose a guide
Start from a worked AV brief—then replace every assumption
See how weddings, conferences, dinners, launches, live bands and roadshows can be structured across different venue sizes and operating conditions.
Product-launch briefs
Use the structure, not the sample numbers. Replace the venue, programme, equipment, labour, responsibilities, tests and backups before requesting a quotation.
Product launch AV brief: campus hall for 800 people
Product launch AV brief: campus hall for 800 people: what it changes, when it matters and what to confirm before booking.
Use this guide →Product launch AV brief: convention hall for 500 people
Product launch AV brief: convention hall for 500 people, explained as a practical event decision rather than a list of specifications.
Use this guide →Product launch AV brief: hotel ballroom for 150 guests
Product launch AV brief: hotel ballroom for 150 guests: the part it plays in an event AV plan, and what changes the scope.
Use this guide →Product launch AV brief: multi-room programme for 250 people
Product launch AV brief: multi-room programme for 250 people: the decisions an event organiser needs to make, not just a definition.
Use this guide →Product launch AV brief: outdoor venue for 300 people
A practical planning brief for Product launch AV brief: outdoor venue for 300 people at events across Malaysia.
Use this guide →Product launch AV brief: rooftop venue for 120 guests
Product launch AV brief: rooftop venue for 120 guests: what it changes, when it matters and what to confirm before booking.
Use this guide →Annual-dinner briefs
Use the structure, not the sample numbers. Replace the venue, programme, equipment, labour, responsibilities, tests and backups before requesting a quotation.
Annual dinner AV brief: campus hall for 800 people
Annual dinner AV brief: campus hall for 800 people: what to decide before it goes into the event brief.
Use this guide →Annual dinner AV brief: convention hall for 500 people
Annual dinner AV brief: convention hall for 500 people: what to decide before it goes into the event brief.
Use this guide →Annual dinner AV brief: hotel ballroom for 150 guests
A practical planning brief for Annual dinner AV brief: hotel ballroom for 150 guests at events across Malaysia.
Use this guide →Annual dinner AV brief: multi-room programme for 250 people
Annual dinner AV brief: multi-room programme for 250 people: what it changes, when it matters and what to confirm before booking.
Use this guide →Annual dinner AV brief: outdoor venue for 300 people
Annual dinner AV brief: outdoor venue for 300 people: the decisions an event organiser needs to make, not just a definition.
Use this guide →Annual dinner AV brief: rooftop venue for 120 guests
A practical planning brief for Annual dinner AV brief: rooftop venue for 120 guests at events across Malaysia.
Use this guide →Live-band briefs
Use the structure, not the sample numbers. Replace the venue, programme, equipment, labour, responsibilities, tests and backups before requesting a quotation.
Live-band event AV brief: campus hall for 800 people
Live-band event AV brief: campus hall for 800 people: the part it plays in an event AV plan, and what changes the scope.
Use this guide →Live-band event AV brief: convention hall for 500 people
A practical planning brief for Live-band event AV brief: convention hall for 500 people at events across Malaysia.
Use this guide →Live-band event AV brief: hotel ballroom for 150 guests
Live-band event AV brief: hotel ballroom for 150 guests: the part it plays in an event AV plan, and what changes the scope.
Use this guide →Live-band event AV brief: multi-room programme for 250 people
Live-band event AV brief: multi-room programme for 250 people: the decisions an event organiser needs to make, not just a definition.
Use this guide →Live-band event AV brief: outdoor venue for 300 people
The questions to answer about Live-band event AV brief: outdoor venue for 300 people before you request a quotation.
Use this guide →Live-band event AV brief: rooftop venue for 120 guests
Live-band event AV brief: rooftop venue for 120 guests, explained as a practical event decision rather than a list of specifications.
Use this guide →Conference briefs
Use the structure, not the sample numbers. Replace the venue, programme, equipment, labour, responsibilities, tests and backups before requesting a quotation.
Corporate conference AV brief: campus hall for 800 people
Corporate conference AV brief: campus hall for 800 people, explained as a practical event decision rather than a list of specifications.
Use this guide →Corporate conference AV brief: convention hall for 500 people
Corporate conference AV brief: convention hall for 500 people, explained as a practical event decision rather than a list of specifications.
Use this guide →Corporate conference AV brief: hotel ballroom for 150 guests
Corporate conference AV brief: hotel ballroom for 150 guests: the decisions an event organiser needs to make, not just a definition.
Use this guide →Corporate conference AV brief: multi-room programme for 250 people
Corporate conference AV brief: multi-room programme for 250 people, planned around the result your audience needs rather than a specification sheet.
Use this guide →Corporate conference AV brief: outdoor venue for 300 people
Corporate conference AV brief: outdoor venue for 300 people: the decisions an event organiser needs to make, not just a definition.
Use this guide →Corporate conference AV brief: rooftop venue for 120 guests
The questions to answer about Corporate conference AV brief: rooftop venue for 120 guests before you request a quotation.
Use this guide →Wedding briefs
Use the structure, not the sample numbers. Replace the venue, programme, equipment, labour, responsibilities, tests and backups before requesting a quotation.
Wedding AV brief: campus hall for 800 people
Wedding AV brief: campus hall for 800 people: what to decide before it goes into the event brief.
Use this guide →Wedding AV brief: convention hall for 500 people
Wedding AV brief: convention hall for 500 people, explained as a practical event decision rather than a list of specifications.
Use this guide →Wedding AV brief: hotel ballroom for 150 guests
Wedding AV brief: hotel ballroom for 150 guests: what to decide before it goes into the event brief.
Use this guide →Wedding AV brief: multi-room programme for 250 people
Wedding AV brief: multi-room programme for 250 people: the part it plays in an event AV plan, and what changes the scope.
Use this guide →Wedding AV brief: outdoor venue for 300 people
Wedding AV brief: outdoor venue for 300 people: the decisions an event organiser needs to make, not just a definition.
Use this guide →Wedding AV brief: rooftop venue for 120 guests
Wedding AV brief: rooftop venue for 120 guests: what it changes, when it matters and what to confirm before booking.
Use this guide →Roadshow briefs
Use the structure, not the sample numbers. Replace the venue, programme, equipment, labour, responsibilities, tests and backups before requesting a quotation.
Roadshow AV brief: campus hall for 800 people
Roadshow AV brief: campus hall for 800 people, planned around the result your audience needs rather than a specification sheet.
Use this guide →Roadshow AV brief: convention hall for 500 people
A practical planning brief for Roadshow AV brief: convention hall for 500 people at events across Malaysia.
Use this guide →Roadshow AV brief: hotel ballroom for 150 guests
Roadshow AV brief: hotel ballroom for 150 guests, planned around the result your audience needs rather than a specification sheet.
Use this guide →Roadshow AV brief: multi-room programme for 250 people
Roadshow AV brief: multi-room programme for 250 people, explained as a practical event decision rather than a list of specifications.
Use this guide →Roadshow AV brief: outdoor venue for 300 people
Roadshow AV brief: outdoor venue for 300 people, explained as a practical event decision rather than a list of specifications.
Use this guide →Roadshow AV brief: rooftop venue for 120 guests
The questions to answer about Roadshow AV brief: rooftop venue for 120 guests before you request a quotation.
Use this guide →Build your event brief
Choose the relevant guide, organise the real event facts, then send the date, venue, audience, programme and required outputs through the editable message.